Google has lifted the veil on new features in its word processor that it says add more depth to Docs. In a blog post, the company detailed a new formal document approval process for high-priority files (such as contracts, legal documents, etc.), based on feedback and existing functionality. Suggested edit. “Securing document approvals can be difficult when working with multiple stakeholders and competing priorities. This feature makes it easy to secure those approvals and see who approved them,” Google wrote. Once all designated reviewers have given their approval, Google explained, the document will be locked and cannot be edited, "thus ensuring the integrity of your document."
Google Docs approval functionality in action. (Image credit: Google) The new document approval system is currently rolling out to all Google Workspace users and should appear in the File menu in the coming days.
Google Docs vs. Microsoft Word
While Google Docs has long had the advantage over Microsoft Word when it comes to real-time collaboration and ease of use, the latter traditionally has a deeper and more comprehensive set of features. Now, however, Google appears to be making a concerted effort to close the Word gap, with new features designed to satisfy a broader range of use cases. In addition to the new approval feature, for example, Google is also expanding the citation feature, making Docs a more viable option for students and academics. By adding a citation to an essay or research paper, users will soon be able to search for sources through an integrated database and then automatically fill in the necessary fields (title, publisher, publication date, etc.). “By automating part of the feed creation process and ensuring proper formatting, we hope to save you time and reduce manual errors when handling citations,” Google said. This feature is expected to be rolled out on a large scale starting November 29, though Rapid Release track members will have access to it a little earlier. Additions like these, coupled with a new push to create new synergies between Workspace apps and increased investment in the Workspace marketplace, could cause businesses and personal users to rethink their choice of desktop software.