Google has announced that it will make it easier for users to set expiration dates when sharing files on its Drive cloud storage platform, which uses basic automation to prevent users from having to go back to the sharing menu and revoke access.
Previously, adding expiration dates to shared files for viewers and commenters was done after sharing the file or folder, returning to the menu, and changing permissions. With the introduction of this update, some Google Drive users will now be able to set an expiration date for the share point.
In addition, Google also added the ability to control the access period of publishers, which was not available before.
Expiring Google Drive Sharing
In an update to its Workspace blog, Google says this should benefit workers who know that collaborating on a task is time-limited, meaning they won't have to "clear the checklist," "access a file once the collaboration ends.
The rollout of the new features began on October 31, 2022, though the company says it may take around two weeks for some users to see them. And that's whether they have a Business Standard/Plus, Enterprise Essentials/Standard/Plus, Education Plus/Standard, or non-profit account.
Lower-level business accounts, including Workspace Essentials, Business Starter, Education Fundamentals, Teaching and Learning Upgrade, and Frontline customers, will not be able to use the new sharing tools, at least for now. Neither do personal customers.
As the company continues to develop its collaboration tools, it could make the new sharing options more widely available, as it has committed to bringing them to Android devices by the end of November 2022.