OnlyOffice was developed by Ascensio System SIA, a software company based in Latvia. It was launched in XNUMX as TeamLab before it became OnlyOffice in XNUMX. That year, Ascenio also released an open source version of OnlyOffice.
OnlyOffice can be accessed as a cloud-based tool or as an embedded or local server. Pay per user for the cloud-based option or per server for the local option.
We review OnlyOffice to help you decide if it's the right package of productivity software for your business. Our review is based on specific criteria, including features, cost, user support, ease of use, and more.
Packages and rates
OnlyOffice has different cost plans for local and cloud-based versions. The cloud-based version is free by subscription, while the local version is paid per server.
This version has 3 levels: Start-up, Business and VIP. The starter level is free but has limited functionality. Business starts at €5 per user per month, with a minimum of 3 users. VIP starts at €XNUMX per user per month, but you will have to contact the company directly to calculate the total cost.
Ascenio reduces the monthly cost by sixteen% if you pay annually and thirty-three% if you pay 3 years in a row.
The local version has 3 levels; Company, Company Plus and Company Premium. Unlike the cloud-based version, you pay for a lifetime license on a subscription site.
Enterprise costs €1900 per server, Enterprise Plus costs €3000 per server, and Enterprise Premium costs €4150 per server. Each plan is limited to fifty users per server. If your company exceeds this number, you can pay exactly the same amount for another fifty-user license.
Features
OnlyOffice is a compilation of many productivity tools including;
OnlyOffice Docs is a suite to create and edit texts, spreadsheets and online presentations. Imagine having Microsoft Word, Excel and PowerPoint in one package. This is what OnlyOffice Docs looks like.
OnlyOffice Docs has 4 main features; Document editor, spreadsheet editor, presentation editor and form author.
editor of documentos
The document editor is a complete word processing tool. It lets you create, format and edit text documents as much as you can. Accepts many file formats including DOC, DOCX, ODT, TXT, PDF and HTML.
The document editor includes the common features you've come to expect from other word processors. You can direct fonts and styles, formatting, text, adjust paragraphs and line spacing, customize a layout, enter headers and footers, and more.
You can add images, tables, charts, shapes, etc. Any object you add can be easily adjusted by moving, resizing, or aligning it. You can scan your documents, to see the number of words, paragraphs and characters, or view the version history and restore any previous versions of the document.
The document editor has integrations with a build of third-party plugins that provide helper functionality. For example, there are plugins for inserting a YouTube video, translating words and sentences, and editing images.
Finally, you can cooperate with other people in a team to edit a document in real time. Team members can regulate editing by leaving comments or chatting with the built-in editor chat tool.
Presentation Writer
OnlyDocs' presentation editor lets you create visually appealing presentations just like you would with Microsoft PowerPoint. You can create and save the presentations in PDF, PNG, JPG format. PPTX, PPT and ODP file formats.
There are many ways to create an engaging presentation with the tool. For example, you can add customizable graphs, charts, and equations to teach statistics. You can also add videos, clip art, and unique symbols using third-party plugins.
There is a "Communicator View" mode where you can add notes to highlight essential parts of your presentation and easily navigate to any slide with just one click. In addition to this, you can edit a presentation cooperatively in real time with your coworkers.
form builder
The form builder lets you create detailed forms and extract information after they are completed. You can create a form from scratch or with a provided form template and host it online for designated respondents to complete. Forms can include text boxes, dropdown lists, checkboxes, and combo boxes.
OnlyOffice includes an email management tool for companies. It lets you add an email server to your domain name to create corporate emails for team members. Organizations using tailored corporate emails look more professional than those with generic emails, so this feature is essential.
OnlyOffice Mail includes the usual features you'd expect from an email platform. You can sort email correspondence into different folders, automatically sort mail with filters, download attachments, create and direct signatures, and more. It's an excellent match for popular business email management tools like Google Workspace and Zoho Mail.
Office CRM only
OnlyOffice CRM is a unified service customer relationship management (CRM) system. It helps keep track of each and every communication and interaction with service customers that are essential to every business.
With OnlyOffice CRM, you can create an extensive database of service customers and monitor every interaction with each of them. You can also create forms to compile sales information or create invoices and send them directly from the application.
Thanks to its integration with Twilio, a popular cloud communication platform, you can also answer calls from service customers directly from OnlyOffice CRM.
OnlyOffice Projects is a project management software tool. You can create tasks and subtasks, delegate them to specific people, and continue your progress later. It also has time tracking features to assess performance and produce reports automatically.
OnlyOffice Projects is an ideal tool to keep track of small and medium projects within an organization.
OnlyOffice Calendar lets you create and tag calendars within your organization. You can add upcoming events to calendar dates to alert each team member. You can also create personal schedules and calendars and share them with specific people.
OnlyOffice Calendar also has integrations with other OnlyOffice tools like Mail and Projects.
Interface and in use
We found it quite simple to sign up and use OnlyOffice. The process begins with the creation of an account on the official OnlyOffice site. Once this is done, OnlyOffice assigns a subdomain attached to the URL extension "onlyoffice.eu". This subdomain serves as your online desktop workspace.
If you choose the local version, the OnlyOffice workspace is hosted on its servers with a dedicated IP address on an OnlyOffice domain site.
The web interface is neat and tidy. There are also OnlyOffice mobile apps for iOS and Android.
Support
OnlyOffice provides user support by e-mail and telephone. It has an e-mail support line, plus different telephone support lines according to your country of residence.
Competition
The most excellent contenders of OnlyOffice are Microsoft Office XNUMX, Google Workspace, and Zoho. OnlyOffice has features comparable to Zoho. However, Microsoft Office XNUMX and Google Workspace are more versatile tools.
One of OnlyOffice's benefits over its competitors is that you can deploy it on internal servers to ensure maximum security. You can't do this with Zoho, Google Workspace, or Microsoft Office XNUMX.
final verdict
OnlyOffice is an ideal office productivity software bundle. It is an all-in-one platform for managing communication and cooperation within an organization. However, we do see some drawbacks, such as being expensive and quite difficult to set up initially.
We also feature the best productivity tools and the best document editing and management software.