From IT conferences and exhibitions to weddings, to video game presentations and business meetings: the new health security measures favor the holding of all kinds of events in open spaces. What advantages do they have and how to organize them.
It is not a matter of stopping doing, but of doing in a different way. That is one of the many lessons that people have learned after living for a while with the restrictions that a global health emergency implies. In this context, event organizers focus their work on two safer variants: virtual or outdoors. In this article, we will talk about seconds. The truth is that, even if the event in an open space is face-to-face,
we have many online tools to organize it from the office or our home. Viada.net, for example, offers furniture for events, parties and events to set up these events: folding chairs,
folding tables, removable stages, etc.
5 advantages of an outdoor event
- It is the safest form of meeting in the current context
At an event, all kinds of people attend, therefore, there will be those who are more aware of security measures and others who do not care too much. But an event in open space, seeks the well-being of each other.
- It is a setting conducive to emotions and sensations
It does not matter if it is a video game exhibition, a car presentation or a wine tasting: if the event does not generate emotions, it will not be remembered. Outdoor spaces, especially if they take place in a natural and relaxed environment, are much more likely to generate this type of experience.
- A relaxed atmosphere is generated, ideal for the purposes of the event
Every event has a purpose: to sell, to inform, to share. Whatever your purpose, you will find people much better predisposed if the environment is relaxed and friendly, which is more easily achieved in an open space than between four walls.
- It's like a blank canvas for creativity
Outdoor events provide a lot of versatility for organizers, since, due to space conditions, activities of all kinds can be organized, decorate with many more options, take advantage of the environment, etc. There are endless possibilities for outdoor events.
- A larger capacity is allowed
Although the issues of capacity depend on each city or province, as a general rule outdoor events allow a greater number of attendees. Depending on the type of event in question, this is a very important issue, since there are certain exhibitions whose organizational magnitude requires a good number of attendees to take place.
Organize a virtual event in person
As we mentioned at the beginning of this article, today it is possible
organize an event 100% online, even when it is going to be carried out in person. This is possible thanks to
specialized companies that provide solutions to make the organizing process of an event easier. For the hiring of
cateringFor example, the menus, the quantities and the way of serving them can be chosen through the pages of gastronomic entrepreneurs. The
animation It can also be solved from the internet, renting photocalls, hiring comedians or live music, requesting giant screens, etc. As for the
furniture rental necessary, pages like Viada.net have everything in one place: tents and folding tables of all sizes, chairs, fences and even stages. The
decorFinally, it can be left in the hands of specialized professionals or give it your own style by renting or buying products online such as lights, garlands, flowerpots, etc.
What should we take into account for an event in open space
When it comes to outdoor gatherings, there are several things to consider. First of all,
the surprises of the weather. The best option will be to rent some tents that can give shelter to all attendees in case of precipitation or to provide shade and rest. It is also advisable to request a
pre-disinfection of the site, if it had a lot of green space, to avoid the annoying presence of flies and mosquitoes. It's very important
choose the time and duration taking into account the forecast and the time of year where we meet. Even the best organized event can fail if it takes place in the XNUMXpm sun in August.
Sanitary recommendations
Given the growth of outdoor events in recent months, the authorities of the Ministry of Health have published a document with different recommendations to guarantee their safety. First of all, they advise
adapt the place where the event takes place reinforcing cleaning and disinfection protocols, facilitating the proper use of bathrooms and marking spaces so that safety distances are maintained. According to this same document, it is also important to "ensure the availability of soap and water or hydroalcoholic solution for hand washing, install physical barriers such as screens or dividers in areas where it is difficult to maintain a safe distance and manage the use of the service of restauration". You must always keep in mind that
the recommendations must be adapted to the characteristics of the attendees: Being invited to a wedding is not the same as participating in a biotechnology conference. But, in any case, the health authorities warn about the importance of warning “that you do not attend the event if you are in isolation or quarantine, assess according to the risk to communicate that you do not attend if you belong to vulnerable groups, maintain respiratory hygiene and perform hand hygiene ”.